Job Description
JOB DESCRIPTION
JOB TITLE: Supplies Officer
REPORTING TO: Procurement Manager
RESPONSIBLE FOR: Procurement Data handling,
Communication with Suppliers
APPLICATION DEADLINE: 19th September 2025 DEPARTMENT: Procurement
HOURS OF WORK: 8am – 5pm Monday to Friday.
Additional hours as required by workload
REGION: DAR HQ
- COMPANY DETAILS:
EFTA is a reputable award-winning equipment finance company based in Tanzania with numerous branches across the country, dedicated to helping SMEs and tamers grow.
- PURPOSE OF JOB
- Maintaining proper records of Purchase Orders, Insurance covers and vehicles registration cards
- To ensure the organization makes wise purchases of office assets or services
- Sourcing and engaging reliable suppliers and local vendors
- To maintain good relations and communication with the existing suppliers
- ROLE DESCRIPTION
The main duties and responsibilities of the Procurement Officer, which may be adjusted in the light of changing priorities, include the following;
- Prepare, obtain approval and issue official purchase orders / purchase order control sheet as appropriate.
- Manage the supplier database, including adding new suppliers or amending the supplier’s name to reflect the correct legal /trading name
- Participate in application and vetting the new suppliers and making sure all the KYC documents are in place
- Provides procurement support in relation to best practice public procurement procedures and assists the procurement process generally
- Setting up and maintenance of Procurement files including supplier contracts and Vehicles registration cards
- Monitor compliance to all new supplier contracts and the procedures involved in the whole recruitment process
- Any other duties as may be assigned or allocated by the immediate supervisor.
- To assist Procurement Manager in the discharge of his /her duty and to undertake special assignments and / or duties as may be agreed with the Procurement Manager.
3.1 DAILY RESPONSIBILITIES
- Prepare the ordering/purchase of necessary goods and services (office assets)
- Preparing the purchase order control sheet.
- Preparing the POs before submission to suppliers.
- Preparing documents necessary for registration card change
- Preparing the supplier’s PO’s register, vehicle registration cards and insurance PFI’s
- SKILLS
- Graduate in Finance/Logistics/Procurement
- Relevant experience in Supplier role, procurement or a related subject at least 1 years
- Good analytical skills
- Strong organizational and interpersonal skills.
- Excellent oral and written English
- KEY COMPETENCIES
- Interpersonal & Communication skills
- Delivery of results
- Analysis & Decision Making
- Specialist knowledge, expertise and Self Development
- Drive & commitment to public service values
- QUALITIES
- Ability to work effectively on your own initiative and in a team environment
- Commitment to personal and professional development
- Good team player and hard working
- Knowledge of sourcing and procurement techniques
- Strong attention to detail and accuracy
- Be an effective communicator, with the ability to consult at all levels of the organization
- OTHER
- Carry out work in accordance with the companies’ procedures and laid out procurement policy
- Perform the assigned tasks with due diligence
- Eliminate waste of whatever form, suggest the use of new practices, and contribute to the continuous improvement of the company.
- HOW TO APPLY:
For all interested candidates kindly visit our website: www.efta.co.tz for applications.
How to Apply:
Job type Full-time Job, To submit your application, please follow the link provided below.
CLICK HERE TO APPLY